Frequently Asked Questions

• Who is eligible to become an Grand Circle Group Leader?

  Anyone who assembles a group of at least 11 or more travelers for a Grand Circle vacation.

• As a Group Leader, am I expected to help out during the trip?

  No. Once your trip begins, your Program Director will take care of you and your group, every step of the way.

• What happens if I can't get the minimum numbers of travelers needed to make a group?

  Without at least 11 travelers on a Grand Circle Land Tour or River Cruise, no group discount will be issued. You may, however, be eligible to receive referral credits for a future Grand Circle vacation through our Vacation Ambassador program.

  Please note: Vacation Ambassador incentives cannot be combined with Group Leader incentives.

• How do I get started?

  Call us toll-free at 1-800-597-2452 for more details.

• What is the best way to promote my trip?

  You can write a letter to your prospective travelers, accompanied by a Grand Circle catalog that includes details of your trip. Or, refer your group to our website for more trip information. Additionally, we can provide promotional materials upon request. We’ll create personalized flyers unique to your group. As a Group Leader, this material can be sent to your group members, providing them with information about the trip.

• Why does the Group Leader pay a deposit?

  Our reservation system keeps all of our travelers on an automated timeline. By providing us with a deposit, you, the Group Leader, will receive all the information your group passengers receive along the way. Plus, the deposit allows us to block space for your group, once the reservation is made.

• When do I receive credit for my free trip?

  Free trip is based upon average amount paid per person, including the tour price, extensions, and air add-ons; excludes taxes, Travel Protection Plan, air upgrades, and all other discounts. Free trip compensation requires a total group of at least eleven paying travelers for all Land Tours, and at least eleven paying travelers for all River Cruises, and will be reimbursed to you via check once your return home from your trip.

• Can my group members make their own reservations?

  Yes, we recommend it. Your Group Sales Representative will provide you with a Group Number and Service Code after you become a Group Leader. Your group members need to provide this information when they make their reservation, to ensure you are properly credited.